Calendar Availability Settings

TABLE OF CONTENTS

• What Does “Availability” Control in Sync?
• How Do I Update Availability for All Calendars?
• How Do I Set Availability for One Specific Calendar Only?
• What Happens If Global and Calendar-Specific Availability Conflict?

What Does “Availability” Control in Sync?

Availability determines when meetings can be booked on calendars within Sync. These settings control the time windows that Sync will consider “open” for scheduling.

There are two types of availability:

• Global Availability – applies to all calendars

• Calendar-Specific Availability – applies to one individual calendar only

Understanding the difference helps prevent unintended scheduling issues.

How Do I Update Availability for All Calendars?

To update availability across every calendar in Sync:

1. Navigate to Calendars in the main menu

2. Select Availability

3. This section controls global availability for all calendars

4. Update the days and times you want meetings to be available

5. You can set:

   • A full weekly schedule

   • Consistent hours for every weekday

6. Save your changes

Important:
Any updates made here will apply to every calendar in Sync unless a calendar has its own specific availability rules set.

How Do I Set Availability for One Specific Calendar Only?

If a single calendar needs different availability than the global settings:

1. Go to Calendars

2. Select the specific calendar you want to edit

3. Open the Calendar Settings

4. Choose Availability

5. Click on your name

6. A panel will appear on the right side of the screen

7. Choose 'Customize schedule for this calendar only'

8. Edit the time blocks shown

9. Save your changes
   

Important:

This availability will apply only to that calendar, overriding the global availability where applicable.

What Happens If Global and Calendar-Specific Availability Conflict?

• Calendar-specific availability takes priority

• Global availability acts as the default

• Individual calendar settings can narrow or adjust availability further

This allows flexibility while still maintaining consistent scheduling rules.